The Hanna Group

This Privacy Policy explains how The Hanna Group, a research group within the Department of Surgery & Cancer at Imperial College London, collects, uses, and protects personal data when you visit www.thehannagroup.org.

We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Data Controller: The Hanna Group, Department of Surgery & Cancer, Imperial College London, Hammersmith Campus, Du Cane Road, London W12 0NN.

For any data protection queries, please contact us at: thehannagroup@imperial.ac.uk

2. What Data We Collect

Contact form submissions

When you use our contact form, we collect your first name, last name, email address, enquiry type, and message. This data is collected so we can respond to your enquiry.

Page view analytics

We use a page view counter to understand which pages on our website are visited and how often. This tool records page view counts but does not collect personally identifiable information, track you across other websites, or store your IP address beyond what is necessary for the request. No cookies are set by this tool.

Server logs

Like all websites, our web server automatically records basic technical information when you visit, including your IP address, browser type, the pages you request, and the date and time of your visit. These logs are used solely for security and maintenance purposes and are not used to identify individual visitors.

3. Legal Basis for Processing

We process your personal data under the following legal bases:

Legitimate interests — for page view analytics and server logs, to ensure the website functions correctly and to understand how our content is used.
Consent — for contact form submissions, you provide your data voluntarily when you choose to contact us.

4. How We Use Your Data

We use the data we collect to:

Respond to your enquiries submitted through the contact form
Monitor and improve website performance and content
Maintain the security and integrity of our website

We do not sell, rent, or share your personal data with third parties for marketing purposes. We do not use your data for automated decision-making or profiling.

5. How Long We Keep Your Data

Contact form submissions — retained for up to 2 years, or until the enquiry has been fully resolved, whichever is sooner.
Server logs — typically retained for up to 90 days for security purposes.
Page view counts — retained as aggregate statistics with no personal data attached.

6. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

Right of access — you can request a copy of the personal data we hold about you.
Right to rectification — you can ask us to correct inaccurate data.
Right to erasure — you can ask us to delete your personal data in certain circumstances.
Right to restrict processing — you can ask us to limit how we use your data.
Right to object — you can object to processing based on legitimate interests.
Right to data portability — you can request your data in a commonly used format.

To exercise any of these rights, please contact us at thehannagroup@imperial.ac.uk. We will respond within one month.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

7. Cookies

Our website uses only essential technical cookies necessary for the website to function (for example, WordPress session cookies if you are a logged-in administrator). We do not use advertising cookies or third-party tracking cookies. For full details, please see our Cookie Notice.

8. Third-Party Links

Our website may contain links to external websites, including ClinicalTrials.gov, journal publishers, and Imperial College London. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies.

9. Security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or disclosure. Our website is served over HTTPS to encrypt data in transit.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date at the top. We encourage you to review this page periodically.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

The Hanna Group
Department of Surgery & Cancer
Imperial College London
Hammersmith Campus, Du Cane Road
London W12 0NN
thehannagroup@imperial.ac.uk